HVAC Installation & Equipment Tracker — Free Google Sheets Template

Track HVAC installations, equipment details, warranties, and costs in Google Sheets. Attach manuals, inspection photos, and invoices to every job.

What's in this template

• Job # — Unique job or work order number for the installation
• Customer — Customer or property name for the installation
• Equipment — Equipment model installed or serviced (brand, model, tonnage)
• Install Date — Date the installation was completed
• Status — Current status of the installation job
• Total Cost — Total cost of the installation including equipment, labor, and materials
• Paid — Whether the customer has paid in full
• Install Photos — Before/after installation photos, equipment placement, and ductwork — JPG or PNG
• Documents — Signed contracts, invoices, permits, equipment manuals, and warranty cards — PDF or DOCX

This free Google Sheets template is built to work with FileFox, the drag-and-drop file management add-on for Google Sheets. Attach contracts, photos, invoices, and any other files directly to rows — every file stays in your own Google Drive. Download the template free and install FileFox from the Google Workspace Marketplace to add file-upload columns.