What do I get for $49?

You get the complete FileFox Google Sheets add-on with unlimited file uploads, drag & drop, auto-thumbnails, support for any file type you can upload to Google Drive, bulk download by file type, and every future update — all for a one-time payment. No subscriptions, no usage limits.

Is there a free trial?

FileFox offers a free tier with 50 uploads so you can test it before buying. The $49 lifetime license unlocks unlimited uploads and all premium features.

Yes. We offer a 30-day money-back guarantee, no questions asked. If FileFox isn't right for you, just email us and we'll refund your purchase in full.

How does it work with Google Sheets?

FileFox is a Google Sheets add-on available on the Google Workspace Marketplace. Once installed, you can drag & drop files right into Google Sheets. Files are automatically uploaded to your personal Google Drive and displayed with a visual thumbnail or file-type icon.

Will it work with my Google account?

Yes. FileFox works with any Google account — personal Gmail, Google Workspace, or Google Workspace for Education. It's built on Google's own APIs and uses secure OAuth 2.0 authentication.

What file types are supported?

FileFox supports any file type you can upload to Google Drive — images, documents, videos, audio, design files, archives, and more. Each type gets its own visual icon or thumbnail in your spreadsheet, so you can identify files at a glance.

Is the $49 price going up?

Yes — the current 50% discount is a limited-time offer. The regular price is $99 and we'll be returning to that price soon.

Graphic Design Portfolio Examples Are Useless If You Can't Find the Source Files

Stop losing graphic design portfolio samples in Drive chaos. Build an asset tracker in Google Sheets that keeps source files, exports, and client approvals together.

Last Tuesday a potential client asked me for graphic design portfolio examples of brochure work. I knew I'd done at least four brochure projects in the past year. I could picture the spreads. I could not, for the life of me, find the final exports, the Illustrator source files, OR the client approval email for any of them in under fifteen minutes. I found three versions of one brochure — all named 'Brochure_Final' — and none of them were actually the final. The client moved on. That was the week I stopped pretending my file situation was 'fine.'

If you freelance or run a small design studio, you know this particular hell. You've got .ai files in one Drive folder, .psd files in another, exported PDFs scattered across client share links, and that one poster you're really proud of saved exclusively on a thumb drive you last saw in March. Your portfolio lives in Behance or a Squarespace site, but the actual working files — the stuff you need to pull up a sample graphic design portfolio piece, repurpose a layout, or prove you delivered what you invoiced — that's a disaster.

I've spent the last six months building a system in Google Sheets that fixed this. Not because I love spreadsheets (I became a designer specifically to avoid them), but because every dedicated DAM tool I tried was either $40/month I couldn't justify or so complex it became another app I didn't open. Here's the system, step by step.

Why Your Graphic Design Samples Vanish Between Projects

The problem isn't that you're disorganized. The problem is that design projects produce an absurd number of files per deliverable, and none of our tools connect them naturally. A single poster design might generate a client brief PDF, two rounds of comps as PNGs, an Illustrator source file, a Photoshop mockup, an exported print-ready PDF, a web-resolution JPEG, and a signed approval email. That's eight files for one poster. Multiply by twenty projects a year and you're managing 160+ files with nothing but folder names and hope.

Google Drive's search is decent for documents. It's terrible for visual files. You can't search inside an .ai file. You can't search for 'that blue brochure I did for the dentist.' And when a client comes back nine months later wanting a revision, you're spelunking through nested folders with names like 'Dr. Patel' and 'Patel Dental' and 'Patel_v2_USE THIS ONE.'

What you actually need is a single-page index — a registry of every project, with the key metadata (client, project type, date, status, file format) and the actual files attached right there. Not linked to a folder. Attached to the row. That's what I built.

The Core Tracker: One Row Per Project, Every File Attached

Here's the column structure I landed on after a few iterations. It's simple on purpose — every column I added that I didn't reference weekly got cut.

Project Name — descriptive enough to find later ('Patel Dental Trifold Brochure,' not 'Brochure')
Client — company or individual name, standardized (I use data validation dropdowns for repeat clients)
Project Type — dropdown: Logo, Brochure, Poster, Social Set, Packaging, Brand Identity, Other
Date Started / Date Delivered — two date columns, not one
Status — dropdown: In Progress, Awaiting Feedback, Approved, Delivered, Archived
Source Files — this is where I drag in .ai, .psd, .indd files using FileFox
Final Exports — print-ready PDFs, PNGs, packaged ZIPs
Client Approval — screenshot of approval email, signed-off proof, whatever confirms they said 'go'
Portfolio? — checkbox: is this piece portfolio-worthy?
Notes — dimensions, print specs, font licenses used, anything I'll forget in three months

The Portfolio checkbox is the quiet MVP of the whole system. When someone asks for graphic design portfolio examples — a prospective client, an agency recruiter, a friend who needs a referral — I filter by that checkbox and I'm looking at every portfolio-ready piece I've ever done, with the source files and finals right there. No more digging through Behance trying to remember if I uploaded the latest version.

Building a Graphic Artist Portfolio Sample Library You Can Actually Search

Once the tracker has 20+ projects in it, filtering becomes the whole point. Here's how I set up my filters so I can pull up a relevant graphic artist portfolio sample in under 30 seconds:

Select your header row and click Data → Create a filter.
Click the filter icon on 'Portfolio?' and check only TRUE. Now you see portfolio pieces only.
Stack a second filter on 'Project Type.' If someone wants poster design samples, filter to 'Poster.' Brochure designing examples? Filter to 'Brochure.'
Need to show range? Add a sort by 'Date Delivered' descending. Most recent work first.
To share a specific piece, right-click the file in the 'Final Exports' cell and grab the link. Drop it in an email or a Notion page.

I also added a COUNTA formula at the top of the sheet to track how many portfolio-ready pieces I have per project type. It's dead simple:

That tells me I have, say, 7 poster designs marked as portfolio-worthy. When I notice I only have 2 brochure designing samples, I know what to focus on in my next spec project or pro bono gig. It turned a vague feeling of 'I should diversify my portfolio' into an actual number I could act on.

The File Attachment Problem (and What Actually Solved It)

Here's where the whole system used to fall apart. I'd have a beautiful tracker with every project cataloged — and then the 'Source Files' column would just say 'see Drive folder' with a hyperlink. Which meant I was still opening Drive, navigating to the folder, hoping the file was there, hoping it was the right version. Basically I'd built a pretty to-do list that didn't actually do anything.

FileFox is what made the tracker functional instead of decorative. I drag the .ai file directly into the Source Files cell. I drag the approved PDF into the Final Exports cell. I drag the screenshot of the client's 'Looks great, approved!' email into the Client Approval cell. Everything lives in the row. Not in a folder. Not in a link. In the row.

This matters more than it sounds like. When a client calls at 4:45 PM asking for the source files from a project I did in February, I'm not spelunking. I filter to their name, click the cell, download. Done before they finish telling me which project. That's not a productivity hack — that's just not wasting both our time.

Tracking Revisions Without Losing Your Mind (or Your Source Files)

Revision tracking is where most designers' file systems quietly implode. You save over the wrong file. You email the wrong version. You have 'Final,' 'Final2,' and 'Final_FINAL_usethisone' in the same folder and you're not totally sure which one the client approved because the approval email is in your Gmail archive somewhere.

My solution: one row per deliverable, not per project. If a brochure project has an outer cover, an inner spread, and a separate flyer insert, that's three rows. Each row gets its own source file, its own export, its own approval. When the client asks to revise just the inner spread, I update just that row.

For version history within a single deliverable, I use a simple convention: the file in the 'Source Files' cell is always the latest version. If I need to keep an older version (because clients sometimes un-approve things — you know how it goes), I add a column called 'Previous Versions' and drag old files there. Two columns. Current and previous. That's it.

The Dashboard Tab: Seeing Everything Without Opening Everything

Once your tracker has a few months of data, it's worth adding a dashboard tab. Mine has four cells that tell me everything I need to know on a Monday morning:

Projects In Progress — =COUNTIF(E2:E200, "In Progress")
Awaiting Client Feedback — =COUNTIF(E2:E200, "Awaiting Feedback") — this is the number that stresses me out
Delivered This Month — =COUNTIFS(E2:E200, "Delivered", D2:D200, ">="&EOMONTH(TODAY(),-1)+1)
Portfolio Pieces (Total) — =COUNTIF(I2:I200, TRUE)

I also pull in a summary by project type using COUNTIFS, which gives me a quick view of what kind of work I'm actually doing versus what kind of work I want to be doing. Turns out I was doing a lot more social media graphics than I realized and a lot less brochure designing than I thought. That shifted how I pitched new clients.

What This System Replaced (and What It Didn't)

To be honest about what this is and isn't: this Google Sheets setup replaced my Drive folder chaos, my habit of emailing files to myself as a 'filing system,' and the 20-minute scramble every time someone wanted to see my work. It did not replace my actual design tools (obviously), my invoicing app (I still use Wave), or my Behance portfolio.

What it gave me that nothing else did is a connection between the metadata and the files. I know what I delivered, when, to whom, and I can pull up the actual deliverable in seconds. That connection is what was missing. I had files everywhere and context nowhere.

The first thing I'd do if I were starting this today: open a blank Google Sheet, set up those ten columns I listed above, and log your last five completed projects. Just five. Get the source files and final exports dragged into the cells. That takes maybe 30 minutes, and it'll immediately show you how much easier it is to find things when they're indexed instead of just... somewhere.

Five projects in, you'll stop debating whether to keep going. You'll just keep going.

Frequently Asked Questions

How do I organize graphic design portfolio examples in Google Sheets?

Create a project tracker with columns for client, project type, date, status, and a 'Portfolio?' checkbox. Attach final exports and source files directly to each row using a tool like FileFox. Filter by the Portfolio checkbox to instantly pull up every portfolio-ready piece you've done, sorted by project type or date.

What should a sample graphic design portfolio include for freelance clients?

Include 3–5 pieces per project type you want to be hired for (brochures, posters, brand identities, etc.). Each sample should show the final deliverable, not just a mockup. Keep source files and client approval documentation linked to each piece so you can quickly produce originals or prove delivery if questions arise.

Can I use Google Sheets as a graphic design project tracker?

Yes, and it works surprisingly well for solo freelancers and small studios. Use one row per deliverable with columns for client, project type, status, dates, and file attachments. Add data validation dropdowns for status and project type to keep things filterable. It won't replace dedicated DAM software at enterprise scale, but for under 200 projects it's fast and free.

How do I track design revision history without losing files?

Keep one row per deliverable and always put the latest version in the 'Source Files' cell. Add a 'Previous Versions' column for older iterations. Avoid creating a new row for every revision — it makes the sheet unmanageable fast. Name files with a date stamp (Client_Project_YYYY-MM) so you can tell versions apart at a glance.

What's the best way to attach design files like .ai and .psd to a Google Sheet?

FileFox lets you drag and drop files of any type — including .ai, .psd, .indd, and large PDFs — directly into Google Sheets cells. The files are stored in Google Drive and linked to the specific row. This keeps your source files, exports, and approvals together in one place instead of scattered across folders.